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CDA’s Planning, Monitoring & Evaluation System (PMES)

Background of CDA’s PMES:

CDA is a learning organization from its inception. CDA’s program concept is designing from the contextual analysis. During the year 1992, CDA is realized to setup a separate PMES section to contribute future strategic direction path of the organization development.

PMES is a vital section of CDA, which requires a continuous explore of field level contextual problems & needs analysis, change results &learnings on program intervention &regularfeedback loop with planned & implemented activities. Overall activities of PMES are planning, monitoring, evaluation & system development. At the stage, PMES is consisting with three wingswith a group of field monitor, Information & Communication Technology (ICT) & Management Information System (MIS).

 

Goal:

Strengthened Innovation and Quality Implementation of CDA’s Development Program.

 

Objectives

  •   To facilitate organizational process on planning, monitoring & evaluation.
  • To take initiatives for developing systems on PMES
  • To take initiatives for exploring the contextual problems and needs of the rural poor community.
  • To collect and organize sectional intervention plan of CDA’s program.
  •  To capacity building of CDA’s program staff and Peoples Organization on planning and monitoring.
  • To mobilize quantitative and qualitative data through MIS systems.
  • To visualize and transform the quantitative and qualitative data through using Information and Communication Technology (ICT).
  • To take initiatives for conducting small & medium level research.
  • To conduct regular program monitoring focus on outcome & impact oriented (OIO) indicators.
  • To prepare different reports, case studies & fact findings etc

 

Stakeholders& Information users of PMES:

  •          Peoples Organizations and its coordination tiers.
  •          Local Government Officials (Sub-district & District authorities)
  •     Civil society organization.
  •     Governing Committees/Boards of the organization.
  •          Registration Authority (Social welfare department, NGOAB)
  •         Donor Organizations
  •     INGOs
  •     Networking organization.
  •         CDA website browsers in globally.

 

Applied Methods/Tools/instruments of PMES:

  •      PRA methods (Social Mapping, FGD, wellbeing analysis, pocket voting etc)
  •     Baseline survey questionnaires
  •         OIO indicator base questionnaires/checklist/matrix
  •          PMES guidelines
  •          Prsogram Implementation Guidelines (PIGs)
  •          By laws of samity
  •           By law of Peoples Organization (PO) and its Coordination committees; ULCC, UzLCC, DCCs, FPOs
  •      JannoChesta
  •     CDA Barta

 

 

Activities of PMES:

  •        Idea/Action Planning
  •         Capacity building.
  •       System Development.
  •       Collecting information from CDA’s Peoples Organization.
  •       Facilitate to conduct baseline survey, small and medium level survey/research.
  •       Regular Monitoring of the program activities/inputs
  •       Coordination for mobilizing program related data on qualitative and quantitative perspective’s.
  •       Data integrate for showing bigger pictures to CDA management.
  •       Facilitate to conduct Mid Term Review (MTR) & Final Evaluation.
  •       Data base development.
  •       Data inputs in MIS
  •       Information visualize through using ICT.

 

MIS:

Considering the present information & communication perspective of global context, CDA is need to generate systematic information for ensuring effective & efficient decision for leading to prosperity of the organization.  Availability of scope, CDA decided to set up separate MIS desk under Planning, Monitoring & Evaluation System (PMES) during the year 1998 CDA’s MIS are functioning to achieve organizational program & management needs.

 

ICT:

Currently CDA’s ICT providing training to rural youth/students through JSI-ICT training center in Mukundapur, Rampur, Kaharole Upazila, Dinajpur and maintaining organizational communication technology, inventory management, data management, management information system & all IT equipment & networking management & digitalization of organizational document etc. ICT section includes the range of hardware and software devices, computers, assistive technology, scanners, digital cameras, multimedia and databank.

 

Field Monitoring:

Regular field monitoring by the field monitors through using of different types of prescribed tools/formats/ checklist. Field monitoring data collection and sharing feedback are major responsibilities of PMES.